The best AI notetakers to use in 2025
What is an AI Notetaker?
An AI notetaker is a smart tool that uses artificial intelligence to automatically transcribe, summarize, and organize meeting notes. It captures conversations in real time, identifies key points and action items, and delivers structured AI meeting notes with minimal human effort.
Why Use an AI Notetaker?
If you’re looking to save time, improve accuracy, and avoid manual note-taking, an AI notetaker is the solution. These tools integrate with Zoom, Microsoft Teams, and Google Meet to capture discussions and turn them into shareable summaries perfect for teams, professionals, and anyone needing organized digital meeting records.
In this guide, we explore the best AI note-taking tools available today from free options to advanced platforms that combine transcription, task extraction, and CRM integrations.
The Best AI Notetakers
Notion AI
Powerful AI notetaker integrated with Notion’s workspace, perfect for teams already using Notion for collaboration and project management.
Otter.ai
Specialized in real-time transcription of meetings and conversations with speaker identification and custom vocabulary.
Fireflies.ai
Automatically records, transcribes, and summarizes your meetings across Zoom, Google Meet, Microsoft Teams, and more.
Krisp AI
Real-time noise cancellation, English transcription, speaker ID, and AI summaries. Ideal for remote teams.
Sonnet
Bot-free transcription, AI summaries, task and entity extraction for CRM workflows. Focused on sales and client success.
Avoma
Manual and AI-powered notes (paid plans), conversation insights, sales analysis, integrations with Salesforce, HubSpot, and more.
MeetGeek
Auto-records Zoom/Teams, delivers instant summaries, task extraction, keyword highlights. Free plan includes 5 hours/month.
tl;dv
Unlimited transcription, AI summaries, task extraction, and CRM integrations. Works with Zoom, Google Meet, and Teams.
Jamie AI
No bots, GDPR privacy, action summaries in 20+ languages, and deep integration with calendars and meeting platforms.
Notta
Multilingual live transcription, speaker ID, summaries, real-time translation. Integrates with Zoom and Webex.
How does an AI notetaker work?
An AI notetaker works by combining speech recognition and natural language processing (NLP) to automatically transcribe conversations in real time. It then uses AI meeting notes algorithms to identify highlights, tasks, and decisions. These AI note-taking tools often integrate with platforms like Zoom, Google Meet, and Microsoft Teams to capture audio and generate structured summaries without user input.
Key features to look for in a good AI notetaker
- Real-time transcription for live meetings and calls.
- AI meeting notes summarization that captures action items and key points.
- Speaker identification to label who said what.
- Multi-platform integration (Zoom, Teams, Meet, Webex).
- Searchable archives and keyword tagging for past transcripts.
- Privacy-first design, including end-to-end encryption and GDPR compliance.
- Free or freemium plans for individuals and teams.
- CRM and calendar integration to automate workflows.
FAQs
Can AI listen to a meeting and take notes?
Yes, AI can join meetings, transcribe conversations in real time, and generate structured notes. Tools like Otter.ai, Fireflies.ai, and Fathom use speech recognition and NLP to capture key points, action items, and summaries.
Is there an AI tool for taking notes?
Yes. Popular AI tools for taking notes include Otter.ai, Fireflies.ai, Supernormal, and Sembly. They work with platforms like Zoom, Google Meet, and Microsoft Teams to automate meeting documentation.
What is the best AI for meeting note-taking?
Otter.ai is often considered the best overall due to its real-time transcription, speaker recognition, and seamless integration. Fireflies.ai and Fathom are also strong contenders, especially for teams and sales calls.
Can ChatGPT take notes?
ChatGPT can help summarize notes you provide or assist in organizing meeting minutes. However, it can’t listen to meetings live unless integrated with a third-party tool that feeds it transcriptions.
Can ChatGPT summarize notes?
Yes. If you paste meeting notes or transcripts into ChatGPT, it can generate summaries, extract action points, and create bullet lists for easier review and follow-up.
Can ChatGPT listen to Zoom meetings?
Not natively. ChatGPT can’t join Zoom calls on its own. However, you can use transcription tools like Otter or Fireflies to capture the meeting and then process the text with ChatGPT for summarization.
Are AI notetakers confidential?
Most AI notetakers use encryption and comply with privacy regulations like GDPR or HIPAA. Still, it’s vital to review each tool’s privacy policy and ensure sensitive data is handled appropriately.
Is there a free AI note taker?
Yes. Otter.ai offers a free tier with limited minutes per month. Fathom and Supernormal also have free plans suitable for individual users or light usage.
Which is better, Otter or Fireflies?
Otter is better for real-time transcription and educational use, while Fireflies offers more automation, CRM integration, and sales features. The best choice depends on your workflow and team needs.
